registration
Supplier | Supply date 02-23-2012
Town Hall
You have to register yourself and your family (if applicable) at the Civil Affairs Department (“Publiekszaken”) at the Town Hall in the municipality or the district where you plan to live for a first registration (“eerste inschrijving”). Adults and minors must apply in person. From 8 -12 hrs you can visit Town Hall without appointment.It is possible to make an appointment by phoning 14010 (only in Dutch) The documents to be filled out will then be sent to you in advance. You will also be provided with a “Citizen Service Number”. You need this number when you open a bank account (see Opening a bank account). On Saterdays Town Hall is closed.
When you register, please bring the following documents:
- valid passport or valid identity card and (if applicable) those of your child or children
- original birth certificate of all those to be registered (authenticated or with apostil)
- Tenancy agreement (Verhuurdersverklaring), if applicaple: form declaration by main occupant (Verklaring inwoning), rental contract (“Huurcontract”) or sales contract (“Koopcontract”)
- one completely filled-in application form per person (can be obtained at Town Hall or download the form) It saves time to fill in this form in advance.
- for non-EU citizens: a letter from the IND for an appointment to apply for a residence permit or your current residence permit. Non-EU citizens can register 30 minutes prior to the appointment with the IND.
- If you are an EU citizen, you must also register at the IND (you can make an appointment by calling 0900-1234561, the menu is in Dutch, just ask for "Afsprakenlijn" for registration at the IND-desk at City Hall in Rotterdam).
And if applicable:
- marriage certificate(s) (authenticated or with apostil)
- divorce decree(s) or death certificate(s) (authenticated or with apostil)
(see the website of the Dutch Ministry of Foreign Affairs for legalisation of your documents)
Municipal personal records database
Registration in the municipal personal records database (“GBA”) can be done at the same time you apply for a residence permit. Registration is free of charge. Therefore, if you come to live in the Netherlands, it is important that you register in the GBA. If you are a highly skilled migrant (”kennismigrant”) your employer will arrange this for you, but in other cases you must do so yourself. It is also important that you de-register with the municipality when you leave the Netherlands. Some foreign countries require a proof of de-registration. You can obtain an extract from the GBA, a statement from the municipality containing your personal details as listed in the municipal records.
When is registration not necessary?
If you stay in Rotterdam for less than 4 out of 6 months, it is not necessary to register in the population register. This period of time does not have to be uninterrupted, as long as you have had residency in Rotterdam for less than 4 months.
Civil Affairs Department
If your civil status or your family situation changes, for instance in case of birth, death, marriage or divorce, you must notify the Civil Affairs Department in your municipality or district. The municipality records in the Civil Registry all data relating to important changes in personal circumstances, such as a birth, marriage and death. In these cases, official certificates are drawn up. Sometimes it is necessary to provide a copy or extract of such a certificate in your country of origin, e.g. if you have married or had a child in the Netherlands. A copy contains all the particulars listed on the certificate; an extract only contains a selection from these particulars.
RSS